Saturday, March 2, 2019
Post-Convention Information
List of Persons Elected at the 2019 Diocesan Convention
Convention Information
Diocesan Convention is a time when representatives from around our diocese gather to share in the polity of the Church, upholding the common mission and ministry of our Lord Jesus Christ. All are welcome to join us as we worship, conduct business, view and listen to presentations.
The one-day convention will be held at the Crowne Plaza, 2349 Marlton Pike West, Cherry Hill, NJ 08002 on March 2, 2019.
Please Note: Voting Deputies and Clergy will be seated at tables at the front of the Grand Ballroom. All visitors may occupy the chairs towards the back of the Grand Ballroom.
Please proceed to the hallway outside the Grand Ballroom upon arrival to sign in and receive your convention materials.
Lay Deputies Certification
Parishes should fill out and submit the attached form to certify their lay delegation and alternates to the Convention
Convention Documents
During the convention, delegates will consider the following items:
Financial
Financials
Exhibit I – 2018 BvA 2019- 2020 Budgets
Exhibit I-2 2018 VIME Fund BvsA, 2019 & 2020 Budgets JOURNAL
Exhibit II Special Initiatives Request Summary 2018
Exhibit II-1 – Special Initiatives Funding Source Breakdown -2018
Exhibit III – 2019 & 2020 MoMG – Alpha Sort
Exhibit III -1 – MoMG – Sorted by Asking
Exhibit IV- Alpha sort MoM Giving 2018 Year Ending rpt as of 02-15-2019
Exhibit IV -1 -Parochial sort -MoM Giving 2018 Year Ending rpt as of 02-15-2019
Exhibit V-Diocese of NJ – DIT Fund Reporting – December 2018
Exhibit VI-Loan Fund Summary – DEC 2018
Exhibit VII – Aged and Infirm Clergy Fund 2019
Exhibit VIII – Report of WWO – 2018
Exhibit X – 2017 Audited Financial Statements – Diocesan Administrative Offices
Exhibit XI – Mission Renewal Fund
Exhibit XII – Audited Financial Statement-Bishop’s Discretionary Fund
Exhibit XIII – St James Fund Finances 2010-2018 – Report to 2019 Convention
Exhibit XV – 2018 MoM Special Appreciation-updated
Exhibit XVI – 2019 Marks of Mission Special Appreciation
Exhibit XIV – Diocesan Investment Trust 2017 Financial Statements
Statistics
Stat I Transfers In and Out 2018
Stat III Necrology Report 2018
Trinity Cathedral Altar Guild Store
Because of this year’s one-day convention format, the Trinity Cathedral Altar Guild Store will be selling via advance orders to be picked up at Convention. If there are items needed that are not listed please email Andrea John – trinitycathedralags@gmail.com or call 609-571-2133 for assistance. The orders can be paid via check or credit card in advance or cash on the day of Convention – March 2, 2019 when you’re picking up your merchandise.
Trinity Cathedral Altar Guild Store Order Form
Hotel Reservations
A block of rooms has been secured through the Crowne Plaza, Cherry Hill for members who wish to remain in the area for the early start on Saturday. To receive the convention rate, please call 1-888-233-9527 by February 10, 2019 and mention The Episcopal Diocese of New Jersey when making reservations. Or you can register online,
Convention Registration
Clergy, deputies, visitors, and guests attending convention are expected to register online or download a form to complete that can be faxed to 609 394-8015 or mailed to 808 West State St., Trenton, NJ 08618-5326. Deadline to register and order meals for convention is February 14, 2019.
Online Registration is Now Open
Exhibitor Registration
Space for exhibitors is on a first come, first served basis. If you plan to exhibit at convention, please register promptly online or download a form to complete that can be faxed to 609 394-8015 or mailed to 808 West State St., Trenton NJ 08618. The deadline to register is February 14, 2019.
Exhibitor Registration is Now Open
Eucharist
The Opening Eucharist will be on Saturday, March 2 at 9:00 a.m. in the Grand Ballroom. Gluten-free wafers and grape juice will be available at marked stations. Interested choristers should contact Canon Deborah Ford at for details on how to participate.
Reminders
Deputy Certification Form – canonical requirement:
Please fax or mail all names of deputies and alternates to Diocesan House on the form titled “Lay Deputy Certification.” The deadline is January 15, 2019 or within three days of your annual meeting. If your deputies and alternates are not on our certified master list, their convention packet will not include voting materials. Please remember to call Diocesan House with any changes after submitting names.
Your convention packet will include the following: Agenda, Site Layout, Rules of Order, The Budget, Constitution and Canons, Resolutions, Nominating Committee Report, Eucharist booklet, and ballots where applicable. All other reports will be posted on the diocesan website as they become available.
Banners: There will not be a banner procession this year. Please do not bring your banners.
Ushers: Volunteers to usher at the Eucharist and to help direct members are needed at the Crowne Plaza Saturday morning at convention. If you are willing and able to help, please email or call Ann Notte at anotte@dioceseofnj.org or 609 394-5281 ext. 41.
Registered Ushers must meet at the Crowne Plaza at 8:00 a.m. on Saturday, March 2, for instruction on duties at the 9:00 a.m. Eucharist and other areas of convention.
Only Registered volunteers who have been contacted to work registration must attend an orientation on Friday, March 1, at 7:00 p.m. at the Crowne Plaza. Meeting Room TBD.
Oil Bottles: Clergy – please remember to bring your oil bottles to convention. They can be dropped in the baskets on the Handout and InformationTables.
Tentative Agenda
235th Annual Diocesan Convention
Crowne Plaza, Cherry Hill, NJ
Saturday, March 2, 2019
7:00 – 9:30 a.m.: Convention Registration/Exhibit Set-up
7:00 – 9:00 a.m.: Breakfast, Cash purchase at site
9:00 a.m.: Eucharist
10:45 a.m. – 12:00 p.m.: Business Session
12:00 – 12:45 p.m.: Lunch, Pre-paid box lunch
12:45 p.m.: Business Session
1:15 p.m.: Bishop’s Address
1:45 p.m.: Marks of Mission Giving Task Force
2:30 p.m.: Business Session Resumes
Agenda is subject to changes.
Contacts
Convention coordinator: Ann Notte – 609 394-5281 ext. 41 or anotte@dioceseofnj.org
Exhibit questions: Mary Ann Rhoads – 609 394-5281 ext. 11 or mrhoads@dioceseofnj.org
Registration questions: Mary Anne Clisham – 609 394-5281 ext. 10 or mclisham@dioceseofnj.org
Information for Pages: Mrs. Theresa Chattin – Theresa15@aol.com
Volunteer questions: Ann Notte – 609 394-5281 ext. 41 or anotte@dioceseofnj.org
Deadlines
Deadline for accommodations: February 14, 2019 – Hotel Registration
Deadline for registrations: February 14, 2019 Convention Registration
Deadline for exhibitor registration: February 14, 2019 Exhibitor Registration
NOTE: Schedule subject to change
Prior Conventions
Your comments and questions from prior conventions
ANSWERED!
Full information from the 234th Convention in 2018
Convention Journals and information from Previous Conventions may be found here.