236th Diocesan Convention
Due to public health concerns, the convention is being rescheduled. Read the notification from Bishop Stokes.
The 236th Annual Diocesan Convention will be held on Saturday, March 7, 2020, at the Crowne Plaza Hotel in Cherry Hill. Once again, this will be a one-day convention.
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Call for Submission of Resolutions |
Convention communications from Diocesan Office will be via electronic means: emails, Good News in the Garden State, and website, unless deemed necessary to print and mail. Please continue to visit the website for continuing updates as they become available.
Diocesan Convention is a time when clergy and representatives from around our diocese gather to share in the polity of the Church, upholding the common mission and ministry of our Lord Jesus Christ. All are welcome to join us as we worship together, conduct business, and listen to presentations.
IMPORTANT LINKS
This year’s one-day convention will be held at the Crowne Plaza, 2349 Marlton Pike West in Cherry Hill, NJ on Saturday, March 7, 2020 beginning at 7:00 a.m. with registration. Upon entering the main doors at the Crowne, please proceed through the lobby to the corridor outside the Grand Ballroom to sign in for your convention materials and voting keypad.
PLEASE NOTE—Seating at Convention: During the business sessions, all voting members (clergy and lay) must sit towards the front of the Grand Ballroom at tables. Visitors may occupy chairs at the back of the Grand Ballroom.
HOTEL RESERVATIONS
Deadline Approaching Feb. 14
A limited number of hotel rooms are available, should you need accommodations for Friday night. To receive the convention rate, please call 1-888-233-9527 by February 14, 2020 and mention The Episcopal Diocese of New Jersey when making reservations, or you can register online here. Be sure to make your reservations early before the rooms are gone.
CONVENTION REGISTRATION
Clergy, deputies, visitors, and guests attending convention are expected to register online. Deadline to register and order meals for convention is February 21, 2020.
EXHIBITOR REGISTRATION
Due to the one-day convention, space for exhibitors is extremely limited and on a first come, first served basis. If you plan to exhibit at this one-day convention, please register promptly here or complete the exhibitor registration form by February 21, 2020. You can fax it to 609-394-8015 or mail it to 808 West State St., Trenton, NJ 08618-5326.
PARISH OFFICE AND CLERGY IN CHARGE: PLEASE MAKE SURE YOUR DEPUTIES RECEIVE ALL PERTINENT CONVENTION INFORMATION SO THEY WILL BE PREPARED FOR CONVENTION.
Deputies Certification Form can be found here and is due within three days after your Annual Meeting.
Deputy Certification Form – canonical requirement:
Please fax, email, or mail all names of deputies and alternates to Diocesan House on the form titled “Lay Deputy Certification.” The deadline is January 15, 2020 or within three days of your annual meeting. If your deputies and alternates are not on our certified master list, their convention packet will not include voting materials. Please remember to call Diocesan House with any changes after submitting names. If you have misplaced your form which was mailed in October, please go to our website or call Diocesan House for a new form.
PLEASE REMEMBER:
Deputies/alternates listed on the Certification Form must also register to attend convention.
Call Diocesan House with any changes after submitting names. If you have misplaced the form that was mailed in October, please go to our website or call Diocesan House for a new form.
Convention packets will include the following: Agenda, Site Layout, Rules of Order, The Budget, Constitution and Canons, Resolutions, Nominating Committee Report, Eucharist booklet, and voting information and materials where applicable. All other reports will be posted on the diocesan website: convention.dioceseofnj.org as they become available.
Banners: There will NOT be a banner procession this year.
Ushers: Volunteers for ushering are needed at the Crowne Plaza Saturday morning at convention. If you are willing and able to help, please email or call Ann Notte at anotte@dioceseofnj.org or 609 394-5281 ext. 41. Registered Ushers must meet at the Crowne Plaza at 8:00 a.m. on Saturday, March 7, for instruction on duties at the 9:00 a.m. Eucharist and other areas of convention.
Registered volunteers to help with registration must attend an orientation on Friday, March 6, at 7:30 p.m. at the Crowne Plaza and must be at their assigned stations by 6:30 a.m. on Saturday, March 7. Please contact Ann Notte if you can help: anotte@dioceseofnj.org
Clergy: Please remember to bring your oil bottles to convention. They can be dropped in baskets on the Handout or Information Tables. They will be filled and returned at the Clergy Lenten Day.
REPORTS, DOCUMENTS, AND FINANCIALS
Financials
- Exhibit I: 2019 Budget vs. Actual Report, Revised Budget for 2020, and Proposed Preliminary Budget for 2021
- Exhibit III: 2020 Marks of Mission Giving Comparative Summary & 2021 Projection, Alphabetical Sort
- Exhibit III-1: 2020 Marks of Mission Giving Comparative Summary & 2021 Projection, Parochial Sort
- Exhibit IV: 2019 Marks of Mission Giving Report, Alphabetical Sort
- Exhibit IV-1: 2019 Marks of Mission Giving Report, Parochial Sort
- Exhibit V: Fund Balance Summary – Trustees of Diocesan Trust Funds
- Exhibit VI: Venture in Mission Loan Fund – 2019 Report
- Exhibit VII: Report of the Aged & Infirm Clergy Fund
- Exhibit VIII: Report of the Widows, Widowers, & Orphans Fund
Statistics
Documents and Reports
CALL FOR SUBMISSION OF RESOLUTIONS
The Diocese of New Jersey Committee on Resolutions invites submission of proposed resolutions for consideration at next March’s Diocesan Convention.
The Committee asks that proposals be submitted by email or on white 8-1/2 x 11 paper, typed and double-spaced, and contain at least two sections: the RESOLVED paragraph naming the desired action, and a FURTHER RESOLVED paragraph, as appropriate, providing for the implementation of the resolution if adopted. No “whereas” or other prefatory language can be used, so the proposals should begin with “Be it RESOLVED, That . . . .” Each resolution should be accompanied by a short explanatory statement by the proponent(s).
Resolutions may be proposed by any communicant of any congregation in the diocese, whether or not a Convention delegate, or by any member of the clergy serving or residing in the diocese, whether or not eligible to vote at Convention.
Proposals should be forwarded to the Chair of the Committee, The Rev. Susanna Paige Cates, All Saints’ Church, 559 Park Ave, Scotch Plains, NJ 07076-1777 (facsimile 908-322-8006) or by email (spcates74@gmail.com) so as to be received before the deadline of January 15, 2020. Formal hearings will be held on resolution proposals at Diocesan House, 808 West State Street, Trenton, on February 22, 2020, at 10:00 a.m., and further hearings may be scheduled during the Convention itself. Additional informal discussions may take place at preconvention meetings, subject to availability of members of the Committee on Resolutions.
- Letter from the Chair of the Nominating Committee
- List of Offices To Be Filled at Diocesan Convention
- Nomination Recommendation Form (downloadable version)
- Nomination Recommendation Form (online version)
CONVENTION DOCUMENTS AND INFORMATION
Tentative Schedule
7:00 – 9:30 a.m. Convention Registration/Exhibit Set-up
7:00 – 9:00 a.m. Breakfast, Cash purchase at site
9:00 a.m. Eucharist
10:45 p.m. Business Session
12:00 p.m. Lunch, Pre-paid box lunch
12:45 p.m. Business Session
Contacts
- Convention coordinator, Ann Notte – 609 394-5281 ext. 41 or anotte@dioceseofnj.org
- Exhibit questions: Mary Ann Rhoads – 609 394-5281 ext. 11 or mrhoads@dioceseofnj.org
- Registration questions: Mary Anne Clisham – 609 394-5281 ext. 10 or mclisham@dioceseofnj.org
- Volunteer questions (ushers/registration): Ann Notte – 609 394-5281 ext. 41 or anotte@dioceseofnj.org
Check our website, convention.dioceseofnj.org for updates posted as available.
- Deadline for accommodations: February 14, 2020 – https://book.passkey.com/e/49909118
- Deadline for registration: February 21, 2020 – https://tinyurl.com/Convention236
- Deadline for exhibitor registration: February 21, 2020 – https://tinyurl.com/Convention236EXH
NOTE: Schedule subject to change