236th Diocesan Convention

Due to public health concerns, the convention has been rescheduled. 

The 236th Annual Diocesan Convention will be held on Saturday, Nov. 14, 2020, and will be all online. (This is a change from the earlier postponement announcement.

Learn more about the virtual convention

On this Page

Important Links

Convention Reservation

Important Reminders

Call for Submission of Resolutions

Convention Documents and Information

Contacts

Hotel Reservations

Exhibitor Registration

Reports, Documents, and Financials

Nomination Information

Tentative Schedule

Information from Prior Conventions

Convention communications from Diocesan Office will be via electronic means: emails, Good News in the Garden State, and website, unless deemed necessary to print and mail.  Please continue to visit the website for continuing updates as they become available. 

Diocesan Convention is a time when clergy and representatives from around our diocese gather to share in the polity of the Church, upholding the common mission and ministry of our Lord Jesus Christ. All are welcome to join us as we worship together, conduct business, and listen to presentations.

IMPORTANT LINKS

This year’s one-day convention will be held at the Crowne Plaza, 2349 Marlton Pike West in Cherry Hill, NJ on Saturday, March 7, 2020 beginning at 7:00 a.m. with registration. Upon entering the main doors at the Crowne, please proceed through the lobby to the corridor outside the Grand Ballroom to sign in for your convention materials and voting keypad.

PLEASE NOTE‚ÄĒSeating at Convention:
During the business sessions, all voting members (clergy and lay) must sit towards the front of the Grand Ballroom at tables. Visitors may occupy chairs at the back of the Grand Ballroom.

HOTEL RESERVATIONS
Deadline Approaching Feb. 14

A limited number of hotel rooms are available, should you need accommodations for Friday night. To receive the convention rate, please call 1-888-233-9527 by February 14, 2020 and mention The Episcopal Diocese of New Jersey when making reservations, or you can register online here.  Be sure to make your reservations early before the rooms are gone. 

CONVENTION REGISTRATION
Clergy, deputies, visitors, and guests attending convention are expected to register online. Deadline to register and order meals for convention is February 21, 2020.

EXHIBITOR REGISTRATION
Due to the one-day convention, space for exhibitors is extremely limited and on a first come, first served basis. If you plan to exhibit at this one-day convention, please register promptly here or complete the exhibitor registration form by February 21, 2020. You can fax it to 609-394-8015 or mail it to 808 West State St., Trenton, NJ 08618-5326.

PARISH OFFICE AND CLERGY IN CHARGE:  PLEASE MAKE SURE YOUR DEPUTIES RECEIVE ALL PERTINENT CONVENTION INFORMATION SO THEY WILL BE PREPARED FOR CONVENTION.

Deputies Certification Form can be found here and is due within three days after your Annual Meeting.

IMPORTANT REMINDERS

Deputy Certification Form – canonical requirement:
Please fax, email, or mail all names of deputies and alternates to Diocesan House on the form titled “Lay Deputy Certification.” The deadline is January 15, 2020 or within three days of your annual meeting. If your deputies and alternates are not on our certified master list, their convention packet will not include voting materials. Please remember to call Diocesan House with any changes after submitting names. If you have misplaced your form which was mailed in October, please go to our website or call Diocesan House for a new form.

PLEASE REMEMBER:

Deputies/alternates listed on the Certification Form must also register to attend convention.

Call Diocesan House with any changes after submitting names.  If you have misplaced the form that was mailed in October, please go to our website or call Diocesan House for a new form.

Convention packets will include the following: Agenda, Site Layout, Rules of Order, The Budget, Constitution and Canons, Resolutions, Nominating Committee Report, Eucharist booklet, and voting information and materials where applicable. All other reports will be posted on the diocesan website: convention.dioceseofnj.org as they become available.

Banners: There will NOT be a banner procession this year.

Ushers: Volunteers for ushering are needed at the Crowne Plaza Saturday morning at convention. If you are willing and able to help, please email or call Ann Notte at anotte@dioceseofnj.org or 609 394-5281 ext. 41. Registered Ushers must meet at the Crowne Plaza at 8:00 a.m. on Saturday, March 7, for instruction on duties at the 9:00 a.m. Eucharist and other areas of convention.

Registered volunteers to help with registration must attend an orientation on Friday, March 6, at 7:30 p.m. at the Crowne Plaza and must be at their assigned stations by 6:30 a.m. on Saturday, March 7. Please contact Ann Notte if you can help: anotte@dioceseofnj.org

Clergy: Please remember to bring your oil bottles to convention. They can be dropped in baskets on the Handout or Information Tables. They will be filled and returned at the Clergy Lenten Day.

REPORTS, DOCUMENTS, AND FINANCIALS

Financials

Statistics


Documents and Reports

Document 1A:  Consent Calendar (revised 3/2/2020)

Document 16: Discerning Our Common Call Steering Committee

Document 1:  Agenda

Document 17: Animal Welfare Ministry

Document 2:  Rules of Order 2020

Document 18: Loan and Grant Committee

Document 3:  Standing Committee on Constitution and Canons

Document 19: Canonical List of Churches

Document 4:  Benefits Committee Report

Document 20: Canonical Clergy in the Diocese of New Jersey

Document 5:  Report of the Special Committee

Document 21: Archivist’s Report

Document 6:  Vulnerable Congregations Report

Document 22:Historiographer Report

Document 7:  Standing Commission on Clerical Compensation

Document 23: Final Report of the Committee on Resolutions

Document 8:  Sabbatical Fund Report

Document 24: Parochial Visitations

Document 9:  Trinity Cathedral Report

Document 25: Bishop’s Journal

Document 10: Preliminary Report of the Committee on Resolutions

Document 26: Jubilee Ministries

Document 11: Standing Committee Report

Document 27: Missioner for Hispanic Ministries

Document 12: Diocesan Council Report

Document 28: Mission, Structure and Budget Task Force (Revised 3/2/2020)

Document 13: Nominating Committee Report

Document 29: Treasurer’s Report

Document 14: Board of Missions

Document 30: Celebratory Greetings

Document 15: Classification of Congregations (revised 3/3/2020)

Document 31: Bishop’s Appointments

CALL FOR SUBMISSION OF RESOLUTIONS

The Diocese of New Jersey Committee on Resolutions invites submission of proposed resolutions for consideration at next March’s Diocesan Convention.

The Committee asks that proposals be submitted by email or on white 8-1/2 x 11 paper, typed and double-spaced, and contain at least two sections:¬† the RESOLVED paragraph naming the desired action, and a FURTHER RESOLVED paragraph, as appropriate, providing for the implementation of the resolution if adopted.¬† No “whereas” or other prefatory language can be used, so the proposals should begin with “Be it RESOLVED, That . . . .”¬† Each resolution should be accompanied by a short explanatory statement by the proponent(s).¬†

Resolutions may be proposed by any communicant of any congregation in the diocese, whether or not a Convention delegate, or by any member of the clergy serving or residing in the diocese, whether or not eligible to vote at Convention. 

Proposals should be forwarded to the Chair of the Committee, The Rev. Susanna Paige Cates, All Saints’ Church, 559 Park Ave, Scotch Plains, NJ 07076-1777 (facsimile 908-322-8006) or by email (spcates74@gmail.com) so as to be received before the deadline of January 15, 2020.¬† Formal hearings will be held on resolution proposals at Diocesan House, 808 West State Street, Trenton, on February 22, 2020, at 10:00 a.m., and further hearings may be scheduled during the Convention itself.¬† Additional informal discussions may take place at preconvention meetings, subject to availability of members of the Committee on Resolutions.

NOMINATION INFORMATION

CONVENTION DOCUMENTS AND INFORMATION

Tentative Schedule

7:00 ‚Äď 9:30 a.m.¬† Convention Registration/Exhibit Set-up
7:00 ‚Äď 9:00 a.m.¬† Breakfast, Cash purchase at site
9:00 a.m. Eucharist
10:45 p.m. Business Session
12:00 p.m. Lunch, Pre-paid box lunch
12:45 p.m. Business Session

Contacts

Check our website, convention.dioceseofnj.org for updates posted as available.

NOTE: Schedule subject to change

INFORMATION FROM PRIOR CONVENTIONS